Making the most of APA: Citing Internet sources without getting into trouble.
- The 7th edition of the APA Publication Manual (publication date 2020) is in circulation, and will eventually be summarized on various websites (see the bottom of this page for some links). The most obvious changes from the 6th edition are the following:
- The title page for papers submitted in class does not use the words “Running head”; it shows the title in bold font; adds a line of empty spacing after the title; then lists on each subsequent line: author’s name; academic department, and college; course number, and name; professor’s title (like Dr. Mr. Ms.) and name; date.
- The body of the paper (p.2 or 3) begins with the title shown in bold.
- Citations for works by three or more authors are always shown as lead author et al., such as: (Jenkins et al., 2018).
- The References heading is in bold; issue numbers are now always included (but not italicized); shortened URLs or DOIs (through a service that maintains the full link, such as bit.ly or shortdoi.org) are acceptable, and DOI is only shown in url format; websites need not be labeled as “website” in brackets, although a precise date is shown if provided, and their titles are shown in italic; book publisher locations (city, state) are no longer included.
The most authoritative guide is the APA itself, and its Publication Manual, (about $30 softcover), but “authoritative” and “value” (in terms of what’s offered) are two separate factors; personally, I no longer think it’s expensive: prior versions cost much more than this.
First, before I show examples, let me cover some basic rules concerning the references list:
- If there is an author (or authors) who can be identified, the reference begins with the author’s last name. No first names are shown – only initials. There is a space between initials. If there is more than one author, there is a comma after each author’s name and there is an ampersand (&) prior to the final author’s name. If there are more than 20 authors, list the first 19, then an ellipsis (three dots), then the last author.
- If no author is identifiable, and it appears to be an official publication from an organization, show the publisher as author (it may be a corporation, a nonprofit group, a political organization, an agency, etc.). If it’s not an official publication from an organization, use the title as the main identifying component followed by a period and then the date (and use a short 2- or 3-word version of the title in the in-text citation). For online sources that are missing information, see this very useful document from APA.
- Titles of works are in lowercase except the first word, the first word of a subtitle (following a full colon), and proper nouns, which are all capitalized. Even if the original is all uppercase in its publication; in other words, ignore the case of the title as you see it on the book, the web page, or the periodical article, and follow this APA rule for capitalizations.
- Titles of periodicals are capitalized throughout (except words like or, and, of…). For example, Journal of Personality and Social Psychology.
- Web site page titles should be lowercase like article titles, not capitalized like a journal or book (i.e., don’t capitalize throughout), but italicized.
- The reference begins flush with the left margin and is thereafter indented about ½ inch on each subsequent line. All references should use this “hanging indent” style, which you see in the reference sections of publications that follow APA style. Learn how to set these up in your word processors; do not rely on carriage returns and spacing or tab stops – set the paragraph alignment to do it right as you write.
- There are no quotation marks around article titles, web page titles, book titles, periodical titles, or journal titles. Quotation marks are used only when found within the title of the piece one is citing.
- Book titles, periodical titles, web sites, and journal titles are italicized. (But not the titles of articles in journals.)
- Electronic source material from peer-reviewed and other formal publications frequently come with something called a digital object identifier, or DOI. The DOI is typically a very long number with a format similar to: 10.1023/0513-856188.8.131.525. It should be included in the reference whenever available, preceded by the URL, http://doi.org/ – for example: http://doi.org/10.1023/0513-856184.108.40.2065 (and it will not end with a period). If no DOI is available, use the URL of the source (web address in the format of: http://www.whatever.edu – but not the database; see below). The DOI is often found in the upper-right corner of title page publication data on the PDF copy of the journal article; it can also be found in the publication summary provided by some library database systems. However, do not just copy the database doi URL – database information itself (like “ezproxy.monroecc.edu”) is meaningless.
- Even print source DOI’s should be used. If you have a print copy in hand and a DOI is available, use it as described for electronic source references.
- Every comma, period, colon, capital letter, and so on counts! Watch out where they are. To learn APA reference styles, find an example that corresponds to the type of source you have (such as a web page or a book or a journal article), and then use the example as a template, following its system of punctuation, capitalizing, italicizing, indenting, order of components, and so on precisely.
Okay, here is a generic reference style for most of the web sites you might come across:
Author, I. I. (201X). Title of the piece: With subtitle if available. http://www.fullurl.whatever/and/its/entire/path
Where “Author” stands for the author’s last name, “I.” for initial, etc. Using this page as an example:
Ofsowitz, M. S. (2009). Making the most of APA: Citing Internet sources without getting into trouble. http://sites.monroecc.edu/mofsowitz/apa-style/e-cite/
Common types of web sources that require a descriptor are: blog, facebook post, newsgroup, tweet. The type is included in brackets following the title (as in Some title of something posted [Tweet]). The only way to get it exactly right is to consult the APA Publication Manual.
Note how the example for this page follows the generic example: it begins with the author’s last name, then there’s a comma followed by the initials (some authors have no middle initial available, some do), each with a period, then the date inside parentheses, followed by a period, and then the italicized title of the page with capitalization guided by APA rules, and so on.
Note that the hanging indent is made here by using carriage returns, but that’s because web-page scripting has limitations that word processors don’t (so if it looks wrong, sorry – I only used my computer to check it out). Note that there is no longer a date of retrieval. APA now only requires a date of retrieval if the source changes over time, such as a Wiki or Facebook posting (in which case it would show: Retrieved August 6, 2008, from… instead of just the URL). Note that the date of publication may not be shown on the web page, in which case you either show the date of last update (revision) or you write “n.d.” (for “no date”) as the date (without quotation marks): Author, I. I. (n.d.). Title….
And here is an example for an online periodical, which differs somewhat. An online periodical is “published” on the Internet, not in print. This example is direct from the APA.
Sillick, T.J., & Schutte, N.S. (2006). Emotional intelligence and self-esteem mediate between perceived early parental love and adult happiness. E-Journal of Applied Psychology, 2(2), 38-48. http://ojs.lib.swin.edu.au/index.php/ejap
(You can have a quick look at the abstract for that article here: Sillick abstract – or not; it seems to no longer exist. Notice when you look at that original that every word in the title begins with a capital letter; but in the reference, which is correct APA style, it doesn’t.)
Note that volume and other identifying numbers are shown if available, and in this example an issue number (the (2) after the volume number) is also shown, which is now always included in the references.
If you use a journal article that you read online, for example one that is retrieved from a database system (such as the full texts provided by PsycArticles from our MCC library databases), you treat it like a normal print article except that you include the DOI. This example is also direct from the APA:
Herbst-Damm, K. L., & Kulik, J. A. (2005). Volunteer support, marital status, and the survival times of terminally ill patients. Health Psychology, 24, 225-229. http://doi.org/10.1037/0278-6220.127.116.11
Note that there is a period after the page numbers just preceding the DOI. Note that except for the DOI, nothing else indicates that the source was viewed online rather than in print. If a DOI is not available, then use the URL for the home page of the journal. If accessed through an electronic database, you will have to do some google searches to find the journal’s home. Don’t list the database or any database info in the URL or DOI.
For example, if the source above had no DOI, and was retrieved using the Elsevier Science Direct database, you’d google “Health Psychology” and the reference would look like this:
Herbst-Damm, K. L., & Kulik, J. A. (2005). Volunteer support, marital status, and the survival times of terminally ill patients. Health Psychology, 24, 225-229. http://www.apa.org/pubs/journals/hea/
Click on the URLs in both of those examples to see what they refer to.
Use of volume, issue, and page numbers: I mentioned this above, but will repeat it since there is some confusion about the use of issue numbers. The 7th edition now includes the issue number, in parentheses, such as 26(3), 27-35. Italics end with the volume number.
There are also guidelines for the in-text citations you make within the body of your writing: Use last names only. Your in-text citation, contained in parentheses, should include only the last name or names of the authors, and then the date of publication, for example: (Kuwalski, 2004). No initials, no prefixes or suffixes, only the last name(s).
- Consider syntax and grammar. A parenthetical citation is not something we read, so do not consider components of it to be tied grammatically into your sentence. If you include the names of authors in the sentence, then only the year of publication is shown as the citation in parentheses. For example:
Correct: According to Taylor (2009), psychological misconceptions are….
Incorrect: According to (Taylor, 2009) psychological misconceptions are…
Note that in the incorrect example, the structure of the sentence reads: “According to psychological misconceptions are….” To use both the name and date in the citation, think of its contents as apart from your sentence. In other words, read it by skipping everything in the parentheses entirely.
- Punctuate after the citation. If a comma or full stop (such as a period) is needed, place these after the in-text citation, not before.
- When using a citation that contains information about the specific location of the cited material, use page numbers if available. A typical citation when quoting from a source would look like: (Arkin & Oleson, 2000, p. 49). Of course, not in red. And if the quotation spanned two pages, you introduce the pages with the abbreviation pp. instead of p. as in: (Arkin & Oleson, 2000, pp. 49-50).
- If page numbers aren’t available, use other identifying information. For paraphrased information, simply describing the chapter can suffice, as in: (Duck, 1998, chap. 3); note that “chap.” is the abbreviation for chapter.
- When specific locations are required (such as for a quotation), and page numbers are unavailable, use paragraph numbers, for example: (Barber & Smith, para. 16); the “para.” is the abbreviation for paragraph. If a paragraph number isn’t available, list the heading and count paragraphs to the correct location, for example: (Higgins, 2000, Discussion, para. 2), which refers to the second paragraph in the discussion section.
APA requires including specific locations for quoted material, but you may include locations (such as p.#) for paraphrased material as well, especially if you want to help your readers find it.
Although not a citation or reference issue, one final note on the serial or “Oxford” comma: When you have a list of three or more items where the last item is preceded by a conjunction (and, but, or…), always, yes, you read it right, always include the final comma prior to the conjunction. This rule is found not only in APA style, but MLA and Chicago as well. For example: The serial comma is demanded by APA, MLA, and (notice the comma?) Chicago styles.
The material above only scratches the surface of APA style. If you need more help, additional examples, or detail concerning other issues (such as headings, title pages, pagination, tables, etc.)
I recommend the following, which all had been up-to-date for the 6th edition, and hopefully will soon be updated for APA-7:
- the Purdue Online Writing Lab. Generally sets the free web standards and is mostly correct.
- A template paper in APA style (pdf, laced with comments). This one gets it right for the 6th edition.
- Walden’s Writing Center APA site. Very good. Personally, I find it easy to use but I know what to look for.
- Vanguard’s APA Style Essentials. Not bad, but shorten the running head “title” please.
- and for what it’s worth, the book companion site to Writing for Psychology.
If you use one of these online sources, you might have to closely examine a “sample APA paper” to see the application of some APA rules. (The “template paper…” is a sample, with extensive comments.)
Michael S. Ofsowitz, 2001/2012